Student Assessment Policy

 

UM5A’s Student Assessment Policy is based on the National Charter for Education, Higher Education law 01-00, the Manual of National Education Standards, and the University Council recommendations:

 Article 1

Student knowledge and proficiency are monitored by ongoing assessment. Evaluation frequency is determined by each University institution. If deemed necessary an exam can be scheduled at the end of each course, module or track.

The administrative staff prepares the official exam sheets with the name and logo of the institution and boxes for the student identification. The institution establishes official lists of registered students and assigns administrative staff to assist faculty monitor student attendance. A duplicate record of attendance is created: one copy is kept by the administration and the other is handed to the module’s teaching staff. Exam conditions are established by the module’s teaching staff and the track coordinator

The University’s administrative staff arranges logistical support for student assessment.

 Article 2

The average grade for a module is equal to the weighted average of the element grades.

The average grade for an element is the weighted average of the final exam and ongoing assessments

Assessments are given a weight as specified in the track instruction leaflet or determined by the institution.

 Article 3

A module is validated if the average grade for each of its elements is ≥ 10/20 and none of the grades for one of its elements is lower than the minimum passing grade set by the institution. A module is passed by compensation if its average grade is lower than 10/20 but ≥ 5/20, and if none of the grades for one of its elements is lower than the minimum passing grade set by the institution.

 Article 4

A semester is validated if (1) the average grade of all the modules is ≥ 10/20, (2) the grade for each of its modules is ≥ 5/20 and (3) none of the grades for one of the module elements is lower than the minimum passing grade set by the institution.

 Article 5

Students who have not validated a semester module are authorized to take a make-up exam in that module provided none of the average grades for the module elements are lower than 5/20. Students may keep the element grades that are ≥ 10/20. Makeup exams are held immediately after grades are made public.

Students who receive in one of the module elements grades lower than the minimum passing grade set by the institution must take a make-up exam, even if the module average grade is ≥ 10/20.

Students who have validated a module by compensation are not authorized to take a make-up exam in that module.

 Article 6

The grade received on the make-up exam replaces only the final exam failing grade. It does not replace the average grades of ongoing assessments.

After the make-up exam, the average grade for the module is recalculated according to Article 2.

 Article 7

For each track and semester, an examination board is constituted.  It is composed of the track’s pedagogical coordinator who acts as president, the module coordinators and the modules’ teaching staff.  For each module, the examination board certifies the list of students who have validated the module. It forwards this list to the Orientation Committee of the institution together with its recommendations on whether a student should continue in his or her track or be re-orientated.

 Article 8

For each track, the examination board that awards the degree is composed of the track’s pedagogical coordinator who acts as president, the coordinators of the track’s modules and the track’s teaching staff.

After deliberations, the examination board establishes the list of passing students and bestows academic honors upon them, based on their grades.

 Article 9

Grades range from 0 to 20.

The module’s teaching staff enters the grades into the University computer system.

Semester grades are made official after the examination board deliberations and after the signature of the record by the teaching staff.

 Article 10

Students have the right to review their examination script.

  • For the element ongoing assessments, students may review their grades upon receiving them.
  • For the final exam, students must submit a handwritten request to the module coordinator no later than the date scheduled for the make-up exam,
  • For semester grades, students may request a review within seven days of their announcement.

 Article 11

Student ID cards are considered formal proof of identity. In their lieu, students may show any other official document that bears their photo in addition to documents proving their registration in the module, semester and track.

Students must show proof of identity to the person in charge of attendance.

 Article 12

During examinations, students may not have access to documents or mobile phones, except with express authorization of the professor responsible for the element.

 Article 13

Students may not leave the room during ongoing assessment for any reason before handing in their exam copy.

Students are not allowed in the exam room if they are more than 30 minutes late and may not leave the room until 30 minutes of the exam time has elapsed.  

Mobile phones must be turned off during class and exams; non compliance may result in expulsion from the room.

 Article 14

The duration of the final exam session is based on the element’s weekly hour load unless the institution decides otherwise.

 Article 15

During exams, sharing unauthorized items, whether used or not, is considered cheating. If caught red handed exchanging or using items, the offending student(s) will be expelled from the exam room. The exam supervisor shall seize the items and attach them to his written record.

Students are not allowed to communicate, in any way, among themselves during exams. Students found in breach of this rule will first be warned and moved from their seat. In case of reoffense, they will be sanctioned according to Article 16.  

 Article 16

Incidences of cheating are reported to the Disciplinary Committee of the University Council, which has the necessary authority to take appropriate measures. The Disciplinary Committee then informs the Council of its decisions, which are announced within the week. Sanctions for cheating include:

A grade of zero for the module’s element,

A grade of zero for the module,

A grade of zero for the semester,

Suspension from the University institution for at least two semesters,

Permanent expulsion from the University institution after approval by the University Council.

Decisions of the Disciplinary Committee are stored in students’ academic files.

 Article 17

Student attendance in courses, tutorials and laboratory sessions is mandatory.

Absence from an exam must be justified with material evidence to the element or module’s teaching staff. If the evidence is accepted, it is forwarded to the module coordinator for approval and then transferred to the Office for Student Affairs for filing.

If the absence is unexcused, the student will receive a grade of zero for the module.

If the absence is excused the average grade is calculated based on the total number of scheduled practical classes or ongoing assessments.

A grade of zero for the module is given if over half of ongoing assessments or practical class assignments are missed.

Student diligence and participation are taken into account during all assessments.

 Article 18

Final measures:
These rules and regulations may be amended or expanded, from time to time, in accordance with the internal regulations of the University Council.

 Regulations for Enrollment in Semesters   

1. At the end of Semester 1 (S1):

All students may register in four modules of the 2nd semester of studies.

2. At the end of Semester 2 (S2):

A. Students who have validated at least 4 S1 and S2 modules may register in four S1 and/or S3 modules with priority to the non-validated S1modules.

B. Students who have validated less than 4 S1 and S2modules may register only in the modules they have not yet validated.

3. At the end of Semester 3 (S3):

A. Students who have validated at least seven S1, S2 and S3 modules may register in four S2 and/or S4 modules with priority to the non-validated S2 modules.

B. Students who have validated less than 7 S1, S2 and S3 modules may register only in the modules they have not yet validated.

4. At the end of Semester 4 (S4):

A. Students who have validated at least 10 S1, S2, S3, and S4 modules may register in four S1, and/or S3 and/or S5 modules with priority to the S1 and/or S3 modules not yet validated.

B. Students who have validated less than 10 S1, S2, S3 and S4 modules may register only in the modules they have not yet validated.

5. At the end of Semester 5 (S5):

A. Students who have validated at least 13 S1, S2, S3, S4 and S5 modules may register in four modules S2 and/or S4 and/or of S6 modules with priority to the S2 and/or S4 modules not yet validated.

B. Students who have validated less than 13 S1, S2, S3, S4 and S5 modules may register only in the modules they have not yet validated.